Delivery Challan & Dispatch Slip Generator

When do you need this document

A delivery challan is an official goods transport document issued under Rule 55 of the Central Goods and Services Tax Rules, 2017. You need a delivery challan whenever merchandise or raw materials are transported on public roads without an immediate sale taking place. It accompanies the consignment during physical transit to prove that the movement of goods is lawful and documented.

Common operational scenarios requiring a delivery challan include dispatching materials to a job worker under Section 143 of the CGST Act, transferring inventory between company warehouses, sending goods on approval or exhibition, moving capital equipment for temporary field testing, and transporting liquid gas. In all these cases, ownership has not transferred to a buyer, making the issuance of a tax invoice premature under GST regulations.

What the document must contain

Rule 55(1) of the CGST Rules specifies the essential particulars that must appear on every valid delivery challan:

• Delivery challan serial number and date of dispatch
• Consignor legal name, trade address, and GSTIN
• Consignee legal name, delivery location address, and GSTIN if registered
• Harmonised System of Nomenclature (HSN) code and precise description of goods
• Quantity dispatched, unit of measurement, and approximate taxable value
• Tax rate and approximate tax amount calculated for verification purposes
• Transporter name, vehicle registration number, and driver signature lines
• Clear declaration stating the purpose of transit and that the movement is other than by way of supply

Furthermore, Rule 55(2) mandates that every delivery challan must be prepared in triplicate: the original copy marked for Consignee, the duplicate copy marked for Transporter, and the triplicate copy retained by the Consignor for tax audit records.

How to fill it step by step with this tool

You can generate a compliant delivery challan in several simple steps:

Step 1: Enter your business details as the consignor, including legal entity name, address, and GSTIN.

Step 2: Enter consignee details, specifying the destination facility, job work center, or exhibition premises.

Step 3: Enter the unique challan tracking code, dispatch date, and transport vehicle registration number.

Step 4: Under line items, list the items being dispatched with exact HSN codes, quantities, and approximate values.

Step 5: In the notes block, select or state the transit purpose, such as Job Work under Section 143 or Supply on Approval.

Step 6: Download the print-ready A4 PDF and print three copies to satisfy the statutory triplicate requirement.

Common mistakes

Avoid these critical transit and regulatory errors when issuing dispatch challans:

• Using a delivery challan for a concluded sale: If goods are moving because a commercial sale has been finalized, issuing a challan instead of a tax invoice under Section 31 violates GST rules.
• Failing to generate an E-Way Bill: Under Rule 138 of the CGST Rules, if the consignment value exceeds 50,000 rupees, you must generate an electronic E-Way Bill that references the delivery challan number and vehicle details.
• Missing vehicle registration number: Transport checkpoints scrutinize physical paperwork. Omitting vehicle details can lead to consignment interception.
• Omitting the non-supply declaration: The document must explicitly state that the movement is other than by way of supply to avoid presumption of undeclared sales.

Frequently asked questions